PRIVACY POLICY
SIPHER MIND-BODY PERFORMANCE COACHING
Effective Date: 6/1/2025
Last Updated: 6/1/2025
1. INTRODUCTION
Sipher Mind-Body Performance Coaching ("Sipher," "we," "us," or "our") is committed to protecting your privacy and personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website (siphertraining.com), use our services, or participate in our training programs.
By using our website or services, you consent to the data practices described in this Privacy Policy. If you do not agree with our policies and practices, please do not use our services.
2. INFORMATION WE COLLECT
2.1 Personal Information
We may collect the following types of personal information:
Contact Information:
Name (first and last)
Email address
Phone number
Mailing address
Emergency contact information
Athletic and Training Information:
Sport(s) and position played
Athletic experience and skill level
Current team or school affiliation
Training goals and objectives
Previous injuries or physical limitations
Athletic achievements and performance history
Health and Fitness Information:
Medical conditions relevant to training
Physical limitations or restrictions
Injury history
Physician clearances or restrictions
Fitness assessments and progress
Demographic Information:
Age or date of birth
School grade or year
Gender (optional)
Payment Information:
Credit card details (processed securely by third-party providers)
Billing address
Transaction history
2.2 Automatically Collected Information
When you visit our website, we may automatically collect:
Technical Information:
IP address
Browser type and version
Device information
Operating system
Time zone setting and location
Usage Information:
Pages visited and time spent
Referring website
Search terms used to find our site
Click patterns and navigation paths
Cookies and Tracking Technologies:
Session cookies for website functionality
Analytics cookies to understand website usage
Marketing cookies for advertising purposes
2.3 Information from Third Parties
We may receive information from:
Payment processors and financial institutions
Social media platforms (if you connect accounts)
Athletic directors, coaches, or team representatives
Parents or guardians (for minor participants)
3. HOW WE USE YOUR INFORMATION
3.1 Primary Uses
We use your personal information for the following purposes:
Service Delivery:
Provide personalized coaching and training services
Assess your athletic needs and develop training programs
Schedule and conduct training sessions
Monitor progress and adjust training plans
Communicate about your training and development
Safety and Health:
Ensure safe participation in athletic activities
Maintain records of health conditions and limitations
Respond to medical emergencies if necessary
Provide appropriate modifications for training
Business Operations:
Process payments and manage billing
Send confirmations, receipts, and service updates
Respond to customer service inquiries
Manage registrations for camps and workshops
Communication:
Send newsletters and training tips
Notify you of upcoming workshops and events
Provide updates about our services
Send promotional materials (with your consent)
3.2 Secondary Uses
With your consent, we may use information for:
Marketing and Promotion:
Feature success stories and testimonials
Create promotional materials using your likeness
Develop case studies for educational purposes
Share achievements on social media
Research and Development:
Improve our training methods and techniques
Develop new programs and services
Analyze training effectiveness
Contribute to athletic performance research
4. INFORMATION SHARING AND DISCLOSURE
4.1 We DO NOT Sell Personal Information
We do not sell, rent, or lease your personal information to third parties for their marketing purposes.
4.2 Permitted Disclosures
We may share your information in the following circumstances:
Service Providers:
Payment processors for transaction processing
Website hosting and maintenance providers
Email marketing and communication platforms
Analytics and website optimization services
Athletic Community:
Team coaches or athletic directors (with your consent)
Parents or guardians (for minor participants)
Medical professionals in emergency situations
Other coaches within Sipher for comprehensive service delivery
Legal Requirements:
To comply with legal obligations or court orders
To protect our rights, property, or safety
To protect the rights, property, or safety of others
To prevent or investigate possible wrongdoing
Business Transfers:
In connection with any merger, sale, or transfer of assets
During negotiation of such transactions
To successors or assigns
4.3 Testimonials and Success Stories
With your explicit consent, we may use your name, likeness, and training results for:
Website testimonials
Marketing materials
Social media posts
Educational content
Press releases
You may withdraw consent for promotional use at any time.
5. DATA SECURITY
5.1 Security Measures
We implement appropriate technical and organizational measures to protect your personal information:
Technical Safeguards:
Encryption of sensitive data in transit and at rest
Secure socket layer (SSL) technology for website communications
Regular security updates and patches
Restricted access to personal information
Secure data backup and recovery systems
Administrative Safeguards:
Employee training on privacy and security
Access controls and user authentication
Regular security assessments and audits
Incident response procedures
Vendor security requirements
Physical Safeguards:
Secure storage of physical records
Restricted access to facilities and equipment
Proper disposal of sensitive documents
Environmental protections for data storage
5.2 Data Breach Response
In the event of a data breach that may compromise your personal information, we will:
Assess the scope and impact of the breach
Take immediate steps to contain and remedy the situation
Notify affected individuals within 72 hours when required
Report to relevant authorities as legally required
Provide assistance and support to affected individuals
6. DATA RETENTION
6.1 Retention Periods
We retain personal information for different periods based on the type of information and purpose:
Active Participant Records:
Maintained during the period of active service
Retained for up to 3 years after last service date
Health and safety information retained for 7 years
Payment Information:
Transaction records retained for 7 years for tax purposes
Credit card information not stored (processed by third parties)
Marketing Communications:
Email marketing lists maintained until you unsubscribe
Promotional consent records retained indefinitely
Legal Requirements:
Some information may be retained longer to comply with legal obligations
Court orders may require extended retention periods
6.2 Data Disposal
When personal information is no longer needed, we securely dispose of it by:
Permanent deletion of electronic records
Secure destruction of physical documents
Verification of complete data removal
Documentation of disposal activities
7. YOUR PRIVACY RIGHTS
7.1 Access and Correction
You have the right to:
Access your personal information we maintain
Request correction of inaccurate information
Update your contact and demographic information
Review your training and health records
7.2 Communication Preferences
You may:
Opt out of marketing communications at any time
Choose specific types of communications to receive
Update your email preferences through our website
Contact us directly to modify communication settings
7.3 Consent Withdrawal
You may withdraw consent for:
Use of your likeness in promotional materials
Sharing information with third parties
Non-essential data collection
Marketing communications
7.4 Data Portability and Deletion
Subject to legal and safety requirements, you may request:
A copy of your personal information in a portable format
Deletion of your personal information
Restriction of processing for specific purposes
7.5 Complaints and Disputes
If you have concerns about our privacy practices, you may:
Contact us directly using the information below
File a complaint with relevant regulatory authorities
Seek resolution through our dispute resolution process
8. COOKIES AND TRACKING TECHNOLOGIES
8.1 Types of Cookies We Use
Essential Cookies:
Required for website functionality
Enable secure login and payment processing
Remember your preferences during your visit
Analytics Cookies:
Help us understand how visitors use our website
Provide insights for website improvements
Track website performance and errors
Marketing Cookies:
Personalize advertising and content
Measure advertising effectiveness
Remember your marketing preferences
8.2 Cookie Management
You can control cookies through:
Your browser settings
Third-party opt-out tools
Our cookie preference center
Direct contact with our team
Note that disabling certain cookies may affect website functionality.
8.3 Third-Party Analytics
We use Google Analytics and other services to understand website usage. These services may collect information about your online activities across different websites.
9. CHILDREN'S PRIVACY
9.1 Age Restrictions
Our services are designed for athletes aged 14 and older. We do not knowingly collect personal information from children under 13 without verifiable parental consent.
9.2 Parental Consent
For participants under 18, we require:
Written parental or guardian consent
Parent/guardian contact information
Permission for emergency medical treatment
Consent for participation in activities
9.3 Parental Rights
Parents and guardians may:
Review their child's personal information
Request correction or deletion of information
Withdraw consent for their child's participation
Receive communications about their child's training
10. INTERNATIONAL DATA TRANSFERS
10.1 Data Location
Your personal information is primarily stored and processed in the United States. If you are located outside the U.S., your information may be transferred to and processed in the U.S.
10.2 Cross-Border Transfers
When we transfer personal information internationally, we ensure appropriate safeguards through:
Adequacy decisions by relevant authorities
Standard contractual clauses
Binding corporate rules
Your explicit consent
11. THIRD-PARTY SERVICES
11.1 Payment Processors
We use third-party payment processors who have their own privacy policies. We recommend reviewing their policies when making payments.
11.2 Social Media Integration
Our website may include social media features. These features may collect information about your visit and are governed by the privacy policies of the respective social media companies.
11.3 External Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices of external websites and encourage you to review their privacy policies.
12. UPDATES TO THIS PRIVACY POLICY
12.1 Policy Changes
We may update this Privacy Policy to reflect:
Changes in our business practices
New legal requirements
Technological developments
Feedback from users
12.2 Notification of Changes
We will notify you of material changes by:
Posting updated policy on our website
Sending email notifications to registered users
Providing notice during your next service interaction
Updating the "Last Updated" date at the top of this policy
12.3 Continued Use
Your continued use of our services after policy changes constitutes acceptance of the updated Privacy Policy.
13. CONTACT INFORMATION
13.1 Privacy Questions
For questions about this Privacy Policy or our data practices, contact us at:
Email: sipher.life@gmail.com
Subject Line: Privacy Policy Inquiry
Mailing Address:
Sipher Mind-Body Performance Coaching
[Address]
Sherwood, OR [ZIP]
13.2 Data Protection Requests
To exercise your privacy rights or request access to your information:
Email: sipher.life@gmail.com
Subject Line: Data Protection Request
Include: Your full name, contact information, and specific request details
13.3 Response Time
We will respond to privacy-related inquiries within:
30 days for general questions
45 days for complex data protection requests
72 hours for urgent security concerns
14. CALIFORNIA PRIVACY RIGHTS
14.1 CCPA Rights (If Applicable)
California residents may have additional rights under the California Consumer Privacy Act (CCPA), including:
Right to know what personal information we collect
Right to delete personal information
Right to opt out of sale of personal information
Right to non-discrimination for exercising privacy rights
14.2 Shine the Light Law
California residents may request information about our disclosure of personal information to third parties for direct marketing purposes.
15. EFFECTIVE DATE AND ACKNOWLEDGMENT
This Privacy Policy is effective as of 6/1/2025 and supersedes all previous versions. By using our services, you acknowledge that you have read and understand this Privacy Policy and agree to our data practices as described.
This Privacy Policy was last updated on 6/1/2025. Please check our website regularly for updates.